+27 31 572 422
info@southerncircle.com
20 Years Experience You can Trust*
info@southerncircle.com
20 Years Experience You can Trust*
+27 31 572 422
info@southerncircle.com
20 Years Experience You can Trust*
+27 31 572 422

P.A.I.A

Frequently Asked Questions

PROMOTION OF ACCESS TO INFORMATION ACT MANUEL FOR

LANDE MARKETING CORPORATION CC

T/A

SOUTHERN CIRCLE TOURS & SAFARIS

PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT

  1.  INTRODUCTION AND PURPOSE OF THE MANUEL 
    1. This manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000 – “the Act”).  The Act gives effect to the provisions of section 32 of the Constitution of South Africa, which provides that “everyone has the right of access to any information held by another person and that is required for the exercise and/or protection of any right”.  Where a request is made in terms of the Act, the body to which the request is made is obliged to release the information, except where the Act provides that the information may or must not be released. 
    2. The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such requested information, other than in terms of the Act. 
    3. It is important to note that the Act recognizes certain limitations to the right of accessto information, including, but not limited to, limitations aimed at the reasonable protection of privacy, commercial confidentiality, and effective and good governance, and in a manner which balances that right with any other, that the Information Officer named below, gets including such rights contained in the Bill of Rights in the Constitution.  Any request for access to information may be refused on the grounds as set out in Chapter 4 of Part 3 of the Act.

       

       

  2.  SCOPE OF APPLICATIONS 
    1. This manual has been prepared in respect of LANDE MARKETING CORPORATION CC T/A SOUTHERN CIRCLE TOURS & SAFARIS. Hereinafter called SOUTHERN CIRCLE TOURS & SAFARIS. 
    2. The Information Officer named below is appointed in respect of SOUTHERN CIRCLE TOURS & SAFARI’S. 

       

  3. information required under section 51(1)( a)  

Name of Private Body

LANDE MARKETING CORPORATION CC T/A SOUTHERN CIRCLE TOURS & SAFARIS

Reg No: 1988/014695/23

Information Officer *

Nic de Klerk

Email address of IO

nic@southerncircle.co.za

Deputy IO

N/A

Postal Address

P.O. Box 202150, Durban North, 4016

Physical Address

17 Oakleigh Avenue, La Lucia, Umhlanga Rocks, 4051

Phone Number

031-572 4227

Fax Number

021-572 4234/8

Website

www.southerncircle.com

* Or Head of Private Body

 

  1. A DISCRIPTION OF GUIDE REFERED TO IN SECTION 10:  SECTION 51(1)(b) 
    1.  A guide has been prepared by the South African Human Rights Commission in accordance with Section 10 of the Act.  The guide contains such information as may be reasonably required by a person who wishes to exercise any right contemplated in the Act. 
    2. The guide is available from the SAHRC at their address as detailed. 

       

  2. CATEGORIES OF INFORMATION AVAILABLE WITHOUT REQUEST IN TERMS OF SECTON 51(1)( c) 
    1. No notice in terms of Section 52(2) of the Act, regarding the categories of records of SOUTHERN CIRCLE TOURS & SAFARIS, which are available without request, has been published. 
    2. The information as regarding SOUTHERN CIRCLE TOURS & SAFARIS is accessible at www.southerncircle.com  without request.  The website contains various categories of information relating to SOUTHERN CIRCLE TOURS & SAFARIS. 

       

       

  3.  RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION:  SECTION 51(1)(d) 
    1. SOUTHERN CIRCLE TOURS & SAFARIS keeps records in accordance with the following legislation, all of which are available, subject to such legislation and the Act. 

       

  • Basic Conditions of Employment Act, No 75 of 1997
  • Close Corporation Act, No. 69 of 1984
  • Compensation for Occupational Injuries and Health Diseases Act, No. 130 of 1993
  • Income Tax Act, No. 95 of 1967
  • Labour Relations Act, No. 66 of 1995
  • Occupational Health & Safety Act, No. 85 of 1993
  • Promotion of Access to Information Act, No. 2 of 2000
  • Skills Development Act, No. 97 of 1998
  • Skills Development Levies Act, No. 9 of 1999
  • Unemployment Contributions Act, No. 4 of 2002
  • Unemployment Insurance Act, No. 63 of 2001
  • Value Added Tax Act, No. 90 of 1991 

     

     

  1.  CATEGORIES OF RECORDS HELD IN TERMS OF SECTION 51(1)(e) 

    The Following are the subject and categories of records held:

     

    1. Human Resources 
  • Personal records of the personnel
  • Employments contracts
  • Medical Aid records
  • Pension fund and retirement benefit records
  • Disciplinary records
  • Salary records
  • Training Records
  • Correspondence relating to personnel
  • Leave Records
  • UIF Records
  • Internal policies and procedures 
    1. Secretarial 
  • CK Registration Form
  • Minutes of Members
  • Association Agreements
  • Records relating to the appointment of Members and Financial Officer
  • Resolutions
  • Minute Book 
    1. Financial and Administration 
  • VAT Records
  • PAYE Records
  • Fixed Assets Register
  • Banking Records
  • Management Reports
  • Invoices
  • Debtors and Creditors Information 
    1. Information Management and Technology 
  • Services Level Agreements
  • Equipment Register
  • Policies, Procedures and Guidelines
  • Licensing Agreements 
    1. Marketing and Communication 
  • Marketing Strategies
  • Communications Strategies
  • Agreements 
    1. Operations 
  • Access Control Records
  • Archival Administration Documentation
  • Insurance  – Insurance Arrangements, Policies and Claims
  • Asset Register
  • BEE Statistics 
    1. Safety Records 
  • Safety Manuals
  • Occupational Health and Safety Records
  • Records of Incidents in the Workplace 
    1. Customer/Clients and Third Parties Related Records 
  • Contracts with Clients.
  • Any records the Client has provided to SOUTHERN CIRCLE TOURS & SAFARIS or a third party acting for or on behalf of SOUTHERN CIRCLE TOURS & SAFARIS.
  • Records, Reports, Designs and the like generated by SOUTHERN CIRCLE TOURS & SAFARIS for their clients.
  • Records generated pertaining to the Client, including transactional Records. 
    1. Other Records 
  • Legal proceedings records 

     

  1.  DETAILS ON HOW TO MAKE REQUESTS FOR ACCESS TO RECORDS HELD BY THE COMPANY: SECTION 51(1)(e) 
    1. A requester access to information held by SOUTHERN CIRCLE TOURS & SAFARIS must complete the prescribed form available from SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za ), and submit it to the Information Office at the address, fax number or electronic mail address provided for above, and also make the payment of the prescribed fees. 
    2. The prescribed form must be completed with enough particularity to enable the Information Office to Indentify: 
      1. the record(s) requested;
      2. the identity of the requester;
      3. indicate which form of access is required, if the request is granted; 
    3. The requester must state which right she or he is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of such right. 
    4. The requester will be informed in writing whether access has been granted or denied.  If, in addition, the requester requires the reasons for the decision in any manner, she or he must sate the manner and the particulars so required. 
    5. If a request is made on behalf of another person, then the requester must submit proof of the capacity in which the requester is making the request to the reasonable satisfaction of the Information Officer. 
    6. In an individual is unable to complete the prescribed from because of illiteracy or disability, such a person may make the request orally. 
    7. SOUTHERN CIRCLE TOURS & SAFARIS will process the request within 30 days, unless the requester has stated special reasons which would satisfy the Information Office that circumstances dictate that the above time periods not be complied with. 
  2.  GROUNDS FOR REFUSAL OF ACCESS TO RECORDS 

    The main reason(s) why SOUTHERN CIRCLE TOURS & SAFARIS may refuse a request for information relates to the  –

     

    1. mandatory protection of the privacy of a third party who is a natural person, which would involve the unreasonable disclosure of personal information of that natural person (section 63); 
    2. mandatory protection of the commercial information of a third party, if the records contains – 
      1. trade secrets of that third party; 
      2. financial, commercial, scientific or technical information which disclosure could likely cause harm to the financial or commercial interests of that third party; 
      3. information disclosed in confidence by a third party to SOUTHERN CIRCLE TOURS & SAFARIS, if the disclosure could put that third party at a disadvantage in negotiations or commercial competition (section 64); 
    3. mandatory protection of the safety of individuals and the protection of property (section 66); 
    4. mandatory protection of confidential information of third parties if it is protected in terms of any agreement (section 67); 
    5. mandatory protection of records which would be regarded as privilege in legal proceedings (section 67); 
    6. the commercial activities of, which may include – 
      1. trade secrets of SOUTHERN CIRCLE TOURS & SAFARIS; 
      2. financial, commercial, scientific or technical information which disclosure of could likely cause harm to the financial or commercial interests of SOUTHERN CIRCLE TOURS & SAFARIS; 
      3. information which, if disclosed could put SOUTHERN CIRCLE TOURS & SAFARIS at a disadvantage in negotiations or commercial competition; 
      4. a computer program which is owned by SOUTHERN CIRCLE TOURS & SAFARIS, and which is protected by copyright (section 68); 
    7. requests for information that is clearly frivolous or vexatious, or which involve an unreasonable diversion of resources shall be refused. 
  3.  REMEDIES AVAILABLE WHEN SOUTHERN CIRCLE TOURS & SAFARIS  REFUSES A REQUEST FOR INFORMATION
    1. SOUTHERN CIRCLE  TOURS & SAFARIS does not have an internal appealprocedure.  As such  the decision made by the Information Officer is final, and requesters will have to exercise such external remedies at their disposal if the request for information is refused, and the requester is not satisfied with the answer supplied by the Information Officer.

       

    2. External Remedies 

      A requester that is dissatisfied with an Information Officer’s refusal to disclose information may within 30 days notification of the decision apply to a relevant Court for relief.  Likewise, a third party dissatisfied with an Information Officer’s decision to grand a request for information, may within 30 days of notification of the decision, apply to a court for relief.  For purposes of the Act, the Courts that have jurisdiction over these applications are the Constitutional Court, the High Court or another court of similar status.

       

       

    3. Availability of this Manual 
      1. This manual is available for inspection by the general public upon request, during the office hours and free of charge at the physical address of  SOUTHERN CIRCLE TOURS & SAFARIS. 
      2. Copies may also be requested from the SAHRC. 
      3. This manual is also published on SOUTHERN CIRCLE TOURS & SAFARIS website referred to above.

Johannesburg City Tour (Code: SCJC)

Some of the highlights of this tour are the prestigious Northern Suburbs of Sandton, Rosebank and Houghton. This tour won’t be complete without a visit to Constitution Hill, home of the Constitutional Court, also the site of the notorious Old Fort Prison. A drive through the cosmopolitan Hillbrow, a colourful insight to South Africa’s “Manhattan” is also included.

Read More »
P.O.A

1 Day Pretoria City Tour (Code: SCJP)

Depart from Johannesburg for an excursion of Pretoria, the country’s administrative capital, and one of the most beautiful cities in South Africa. We visit some historical sites and places of interest. The highlights are the Voortrekker Monument, Kruger House, Church Square, Melrose House and the Union Buildings.

Read More »
P.O.A

Pretoria and Cullinan Diamond Mine Day Tour (Code: SCJM)

Depart from Johannesburg for a tour of Pretoria, also called The Jacaranda City for the thousands of Jacaranda trees which line its streets and transform the city to a purple wonderland during Spring when the trees are in full bloom. We visit the Union Buildings, designed by the famous Architect, Sir Herbert Baker and regarded as one of the country’s architectural masterpieces. We also visit the Voortrekker Monument which bears testament to a people’s pioneering spirit before visiting the period museum which is Melrose House.  The Anglo Boer War officially ended here with the signing of the peace treaty of Vereeniging in 1902 After lunch (optional) an excursion is made to the working Cullinan Diamond Mine, also known as the Premier Diamond Mine. This mine has uncovered some of the largest diamonds in the world today and the mine lies over one of the biggest kimberlite pipes in the world. The mine is also the original source of the famous diamond in the British Crown Jewels. A 2 hour conducted surface tour of the mine consists of a video of underground mining, a display of rough diamonds in Diamond House, visit the mine shaft in operation, see the 32 ha big hole and view diamond cutting and polishing

Read More »
P.O.A

1 Day Johannesburg City Tour (Code: SCJC)

Some of the highlights of this tour are the prestigious Northern Suburbs of Sandton, Rosebank and Houghton. This tour won’t be complete without a visit to Constitution Hill, home of the Constitutional Court, also the site of the notorious Old Fort Prison. A drive through the cosmopolitan Hillbrow, a colourful insight to South Africa’s “Manhattan” is also included.

Read More »
P.O.A

1 Day Soweto City Tour (Code: SCJW)

The tour includes a visit to the new Prestige Park and Orlando West, travelling past homes of the rich and famous, houses of Winnie Mandela and Archbishop Desmond Tutu. We also stop at the Mandela House Museum, as well as the Hector Peterson memorial and museum for a glimpse into the history of SOWETO.

Read More »
P.O.A

Gold Reef City Half Day Tour (Code: SCJG)

Take a trip into the bowels of a gold mine and travel back in time as you take a ride on a penny-farthing or stroll through the streets. Do not miss the Mineworkers “Gumboot dancing” which is another highlight of this tour.  Return to your hotel after the four hour tour.

Read More »
Southern Circle Tours & Safaris
WhatsApp Us and Book Direct