+27 31 572 4227
info@southerncircle.com
We Specialize In Creating Wow Memories of Southern Africa
info@southerncircle.com
We Specialize In Creating Wow Memories of Southern Africa
+27 31 572 4227
info@southerncircle.com
We Specialize In Creating Wow Memories of Southern Africa
+27 31 572 4227

P.A.I.A

PROMOTION OF ACCESS TO INFORMATION ACT MANUAL

LANDE MARKETING CORPORATION CC

T/A

SOUTHERN CIRCLE TOURS & SAFARIS

PREPARED IN ACCORDANCE WITH SECTION 51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT

  1.  INTRODUCTION AND PURPOSE OF THE MANUEL
    1. This manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000 – “the Act”).  The Act gives effect to the provisions of section 32 of the Constitution of South Africa, which provides that “everyone has the right of access to any information held by another person and that is required for the exercise and/or protection of any right”.  Where a request is made in terms of the Act, the body to which the request is made is obliged to release the information, except where the Act provides that the information may or must not be released. 
    2. The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such requested information, other than in terms of the Act. 
    3. It is important to note that the Act recognizes certain limitations to the right of accessto information, including, but not limited to, limitations aimed at the reasonable protection of privacy, commercial confidentiality, and effective and good governance, and in a manner which balances that right with any other, that the Information Officer named below, gets including such rights contained in the Bill of Rights in the Constitution.  Any request for access to information may be refused on the grounds as set out in Chapter 4 of Part 3 of the Act.
  2.  SCOPE OF APPLICATIONS
    1. This manual has been prepared in respect of LANDE MARKETING CORPORATION CC T/A SOUTHERN CIRCLE TOURS & SAFARIS. Hereinafter called SOUTHERN CIRCLE TOURS & SAFARIS. 
    2. The Information Officer named below is appointed in respect of SOUTHERN CIRCLE TOURS & SAFARI’S.
  3. information required under section 51(1)( a)  

Name of Private Body

LANDE MARKETING CORPORATION CC T/A SOUTHERN CIRCLE TOURS & SAFARIS

Reg No: 1988/014695/23

Information Officer *

Nic de Klerk

Email address of IO

nic@southerncircle.co.za

Deputy IO

N/A

Postal Address

P.O. Box 202150, Durban North, 4016

Physical Address

17 Oakleigh Avenue, La Lucia, Umhlanga Rocks, 4051

Phone Number

031-572 4227

Fax Number

021-572 4234/8

Website

www.southerncircle.com

* Or Head of Private Body

  1. A DISCRIPTION OF GUIDE REFERED TO IN SECTION 10:  SECTION 51(1)(b)
    1.  A guide has been prepared by the South African Human Rights Commission in accordance with Section 10 of the Act.  The guide contains such information as may be reasonably required by a person who wishes to exercise any right contemplated in the Act. 
    2. The guide is available from the SAHRC at their address as detailed.
  2. CATEGORIES OF INFORMATION AVAILABLE WITHOUT REQUEST IN TERMS OF SECTON 51(1)( c)
    1. No notice in terms of Section 52(2) of the Act, regarding the categories of records of SOUTHERN CIRCLE TOURS & SAFARIS, which are available without request, has been published. 
    2. The information as regarding SOUTHERN CIRCLE TOURS & SAFARIS is accessible at www.southerncircle.com  without request.  The website contains various categories of information relating to SOUTHERN CIRCLE TOURS & SAFARIS.
  3.  RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION:  SECTION 51(1)(d)
    1. SOUTHERN CIRCLE TOURS & SAFARIS keeps records in accordance with the following legislation, all of which are available, subject to such legislation and the Act.
  • Basic Conditions of Employment Act, No 75 of 1997
  • Close Corporation Act, No. 69 of 1984
  • Compensation for Occupational Injuries and Health Diseases Act, No. 130 of 1993
  • Income Tax Act, No. 95 of 1967
  • Labour Relations Act, No. 66 of 1995
  • Occupational Health & Safety Act, No. 85 of 1993
  • Promotion of Access to Information Act, No. 2 of 2000
  • Skills Development Act, No. 97 of 1998
  • Skills Development Levies Act, No. 9 of 1999
  • Unemployment Contributions Act, No. 4 of 2002
  • Unemployment Insurance Act, No. 63 of 2001
  • Value Added Tax Act, No. 90 of 1991
  1.  CATEGORIES OF RECORDS HELD IN TERMS OF SECTION 51(1)(e)

    The Following are the subject and categories of records held:

    1. Human Resources 
  • Personal records of the personnel
  • Employments contracts
  • Medical Aid records
  • Pension fund and retirement benefit records
  • Disciplinary records
  • Salary records
  • Training Records
  • Correspondence relating to personnel
  • Leave Records
  • UIF Records
  • Internal policies and procedures
    1. Secretarial 
  • CK Registration Form
  • Minutes of Members
  • Association Agreements
  • Records relating to the appointment of Members and Financial Officer
  • Resolutions
  • Minute Book
    1. Financial and Administration 
  • VAT Records
  • PAYE Records
  • Fixed Assets Register
  • Banking Records
  • Management Reports
  • Invoices
  • Debtors and Creditors Information
    1. Information Management and Technology 
  • Services Level Agreements
  • Equipment Register
  • Policies, Procedures and Guidelines
  • Licensing Agreements
    1. Marketing and Communication 
  • Marketing Strategies
  • Communications Strategies
  • Agreements
    1. Operations 
  • Access Control Records
  • Archival Administration Documentation
  • Insurance  – Insurance Arrangements, Policies and Claims
  • Asset Register
  • BEE Statistics
    1. Safety Records 
  • Safety Manuals
  • Occupational Health and Safety Records
  • Records of Incidents in the Workplace
    1. Customer/Clients and Third Parties Related Records 
  • Contracts with Clients.
  • Any records the Client has provided to SOUTHERN CIRCLE TOURS & SAFARIS or a third party acting for or on behalf of SOUTHERN CIRCLE TOURS & SAFARIS.
  • Records, Reports, Designs and the like generated by SOUTHERN CIRCLE TOURS & SAFARIS for their clients.
  • Records generated pertaining to the Client, including transactional Records.
    1. Other Records 
  • Legal proceedings records
  1.  DETAILS ON HOW TO MAKE REQUESTS FOR ACCESS TO RECORDS HELD BY THE COMPANY: SECTION 51(1)(e)
    1. A requester access to information held by SOUTHERN CIRCLE TOURS & SAFARIS must complete the prescribed form available from SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za ), and submit it to the Information Office at the address, fax number or electronic mail address provided for above, and also make the payment of the prescribed fees. 
    2. The prescribed form must be completed with enough particularity to enable the Information Office to Indentify:
      1. the record(s) requested;
      2. the identity of the requester;
      3. indicate which form of access is required, if the request is granted; 
    3. The requester must state which right she or he is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of such right. 
    4. The requester will be informed in writing whether access has been granted or denied.  If, in addition, the requester requires the reasons for the decision in any manner, she or he must sate the manner and the particulars so required. 
    5. If a request is made on behalf of another person, then the requester must submit proof of the capacity in which the requester is making the request to the reasonable satisfaction of the Information Officer. 
    6. In an individual is unable to complete the prescribed from because of illiteracy or disability, such a person may make the request orally. 
    7. SOUTHERN CIRCLE TOURS & SAFARIS will process the request within 30 days, unless the requester has stated special reasons which would satisfy the Information Office that circumstances dictate that the above time periods not be complied with. 
  2.  GROUNDS FOR REFUSAL OF ACCESS TO RECORDS

    The main reason(s) why SOUTHERN CIRCLE TOURS & SAFARIS may refuse a request for information relates to the  –

    1. mandatory protection of the privacy of a third party who is a natural person, which would involve the unreasonable disclosure of personal information of that natural person (section 63); 
    2. mandatory protection of the commercial information of a third party, if the records contains –
      1. trade secrets of that third party; 
      2. financial, commercial, scientific or technical information which disclosure could likely cause harm to the financial or commercial interests of that third party; 
      3. information disclosed in confidence by a third party to SOUTHERN CIRCLE TOURS & SAFARIS, if the disclosure could put that third party at a disadvantage in negotiations or commercial competition (section 64); 
    3. mandatory protection of the safety of individuals and the protection of property (section 66); 
    4. mandatory protection of confidential information of third parties if it is protected in terms of any agreement (section 67); 
    5. mandatory protection of records which would be regarded as privilege in legal proceedings (section 67); 
    6. the commercial activities of, which may include –
      1. trade secrets of SOUTHERN CIRCLE TOURS & SAFARIS; 
      2. financial, commercial, scientific or technical information which disclosure of could likely cause harm to the financial or commercial interests of SOUTHERN CIRCLE TOURS & SAFARIS; 
      3. information which, if disclosed could put SOUTHERN CIRCLE TOURS & SAFARIS at a disadvantage in negotiations or commercial competition; 
      4. a computer program which is owned by SOUTHERN CIRCLE TOURS & SAFARIS, and which is protected by copyright (section 68); 
    7. requests for information that is clearly frivolous or vexatious, or which involve an unreasonable diversion of resources shall be refused. 
  3.  REMEDIES AVAILABLE WHEN SOUTHERN CIRCLE TOURS & SAFARIS  REFUSES A REQUEST FOR INFORMATION.
    1. SOUTHERN CIRCLE  TOURS & SAFARIS does not have an internal appealprocedure.  As such  the decision made by the Information Officer is final, and requesters will have to exercise such external remedies at their disposal if the request for information is refused, and the requester is not satisfied with the answer supplied by the Information Officer.
    2. External Remedies

      A requester that is dissatisfied with an Information Officer’s refusal to disclose information may within 30 days notification of the decision apply to a relevant Court for relief.  Likewise, a third party dissatisfied with an Information Officer’s decision to grand a request for information, may within 30 days of notification of the decision, apply to a court for relief.  For purposes of the Act, the Courts that have jurisdiction over these applications are the Constitutional Court, the High Court or another court of similar status.

    3. Availability of this Manual
      1. This manual is available for inspection by the general public upon request, during the office hours and free of charge at the physical address of  SOUTHERN CIRCLE TOURS & SAFARIS. 
      2. Copies may also be requested from the SAHRC. 
      3. This manual is also published on SOUTHERN CIRCLE TOURS & SAFARIS website referred to above.
garden route tour

4-Day Garden Route Guided Tour; Cape Town – Cape Town

4-Day Garden Route Tour – Cape Town to Cape Town (Code: SCCH) This 4-day garden route tour departs daily from Cape Town to the scenic Garden Route.  The tour continues through  must-see areas in the Garden Route such as Knysna, Plettenberg Bay, the Tsitsikamma National Park and Storms River Mouth! We also traverse through the adjacent semi-desert Little Karoo visiting the famous Cango Caves and an ostrich farm, then on to Cape Town via Route 62.  Our small group tours create an exclusive feel in luxurious comfort.   Day 1.  Cape Town – Mossel Bay – George – Knysna (Garden Route) Your tour departs from Cape Town to the Garden Route and drive eastwards via Sir Lowry’s Pass. Travel through the famous apple country of Grabouw to Swellendam and Mossel Bay. Here you visit arguably the oldest post office in Africa, the Post Office Tree. This is the site where the Portuguese explorer, Bartholomeu Dias, made first landfall in 1488. From here you truly enter the Garden Route and travel past George via the Wilderness Lakelands to Knysna. Overnight at Parkes Manor or similar. Day 2.  Knysna – Plettenberg Bay – Tsitsikamma National Park (Garden Route) We travel further to Plettenberg Bay after breakfast for a short visit. Traverse through magnificent scenic river valley passes – truly nature’s gardens – and arrive at the Tsitsikamma National Park (Khoisan for ‘The place of much water). You can do an hour’s roundtrip walk to the suspension bridge stretching over the mouth of the Storms River. Afterwards, we continue to The Bloukrans Bridge, 216 metres (709 feet) above the Bloukrans River. The Bloukrans Bungee is the world’s highest commercial bungee bridge and is the highest commercial natural bungee jump in the world! After this exciting experience, we visit the Birds of Eden aviary. This

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Serengeti and Masai Mara Safari

Serengeti and Masai Mara Safari. We present you with a 12-day Safari which includes arguably some of the best safari regions in Africa! While on this safari you can also encounter the great migration when East Africa’s wide-open grasslands become the setting for this amazing phenomenon. Hundred thousands of wildebeests, Burchell’s zebras, antelopes and other herd animals migrate between the Serengeti in Tanzania and the Masai Mara in Kenya.  Contact us today to secure your once in a lifetime adventure! Day 1.      Nairobi – the beginning of your Serengeti and Masai Mara Safari! On your arrival at the Jomo Kenyatta International airport near Nairobi, you will be met by your guide and transferred to the Nairobi Serena Hotel. Overnight at the hotel  in a Deluxe Balcony room http://www.serenahotels.com/serenanairobi/media-en.html Day_2      Nairobi – Amboseli National Park After breakfast your guide will meet you at the hotel for your trip to the Amboseli National Park. Arrive in time for lunch at the Amboseli Serena Safari Lodge. On a clear day, Mount Kilimanjaro is visible in the distance.  Your close encounter with Africa’s amazing wildlife starts this afternoon on you first safari. Amboseli has an abundance of lion, buffalo, cheetah, giraffe, baboon, gazelle, hippo and wildebeest among others. After this introduction to what you can expect on the rest of the safari, return to our accommodation for  dinner and overnight. Overnight at the Amboseli Serena Safari Lodge http://www.serenahotels.com/serenaamboseli/media-en.html   Day_3      Amboseli National Park “Amboseli” is the Masai word for “salty dust”. Today join an early morning safari in this reserve. After lunch and some relaxing time, we join another wildlife experience. This park is known for its large herds of elephants up close. Explore five different habitats here, ranging from the dried-up beds  and wetlands with Sulphur springs to savannah and woodlands –

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Wildlife Safari and Zulu Culture (SCDI)

This convenient 1-day guided trip includes a morning and afternoon wildlife safari and Zulu culture experience. It departs from and return to Durban and surrounds. The Valley of a 1000 Hills is an exceptionally scenic hilly area west of Durban. This full day tour departs from Durban and starts off with a drive through the wealthy Kloof area to the edge of the impressive Valley of a 1000 Hills. On arrival at PheZulu Safari Park, we join a 4 x 4 safari for around an hour into the valley and enjoy the impressive views and wildlife including bush buck, wildebeest, impala, blesbok, zebra, giraffe and a variety of bird species.  Back at the PheZulu Safari Park we visit a crocodile farm and snake park. Your guide explains the ways of these strange creatures, sometimes we are lucky to see them being fed! Afterwards, we introduce you to the ancient Zulu culture. Take a tour of the traditional Zulu huts while enjoying the excellent view over the valley!  Zulu tribal dancers may entertain us for a while! We enjoy lunch at the Nguni Café. Afterwards we travel to the Tala Private Game Reserve for an afternoon open vehicle safari. On arrival you have time to enjoy a quick refreshment in the local restaurant (optional) before commencing with the 2-hour safari. We stand a chance to encounter wildlife such as rhino, buffalo, giraffe, zebra, wildebeest, hippo, and a wide variety of antelope. Return to Durban after a very exciting day arriving early evening. NOTES: The wildlife safari and Zulu culture tour is designed for those who do not have much time, but would like to encounter this experience whilst in the area. For cruise liners that depart before our arrival in Durban, we have a shortened version excluding the first safari and reptile

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3-Day Victoria Falls – Zimbabwe

A great way to see Vic Falls is starting with a flight from Johannesburg. The package includes airport/hotel transfers, a guided tour to Vic falls, the Boma dinner and a sun-downer cruise on the mighty Zambezi River. Enjoy the African scenery and wildlife while sipping your favourite alcoholic or non-alcoholic refreshment and watching the sunset over the Zambezi River! Optional activities such as a helicopter or fixed-wing flights over the area,  additional game viewing, visits to a cultural village, bungee jumping, etc can be added. DAY 1. Johannesburg – Vic Falls We start the Vic Falls package in Johannesburg and fly from the O R Tambo International Airport to Vic Falls Airport and on arrival a transfer to your hotel. Later this afternoon embark on a 2-hour Sundowner Cruise on the Zambezi River. Enjoy finger snacks with your favourite alcoholic or soft drink on the Zambezi River. The cruise is a superb way to relax and enjoy the beauty of the river. You have the opportunity to see a variety of game including hippo, crocodile, elephant and sometimes even rhino, as well as many bird species. Overnight at the Kingdom Hotel. DAY 2. Vic Falls The Vic Falls is in its 150 millionths fantastic year, a truly awe-inspiring experience – the sight, the sound, the smell, the humbling feeling that this may indeed be nature’s supreme masterpiece. Nothing prepares one for your first sight of it. On this guided tour, you will be accompanied through the rainforest by a qualified guide who will give a brief history of the area as well as detailing the flora, fauna, bird and wildlife and other points of interest. We return to the hotel later or you can do our own exploring. A great option is to ask the bus driver to drop you

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southern africa tours
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3-Day Victoria Falls – Zambia

The 3-day Victoria Falls tour is a great way to see the Victoria Falls starting with a flight from Johannesburg. This Victoria Falls tour includes airport/hotel transfers and unlimited access to the falls along a pathway a few hundred metres from the hotel.  Also included is a sun-downer cruise on the Zambezi River. Enjoy the African scenery and wildlife while sipping your favourite alcoholic or non-alcoholic refreshment and watching the amazing sunset over Africa! Optional activities such as a helicopter or fixed-wing flight over the area,  additional game viewing, visits to a cultural village, bungee jumping, etc. can be added. You can book these activites with us beforehand to avoid possible disappointment. Why not add a night or two – just let us know! DAY 1. Johannesburg – Livingstone – Victoria Falls The Victoria Falls tour commences from Johannesburg with a flight from the O R Tambo International Airport to Livingstone Airport and on arrival, a transfer to your hotel. This afternoon you have the opportunity to explore the area on your own. Overnight at the Avani Victoria Falls Resort.  (Departures from Cape Town and Durban is possible with added flights). DAY 2. Victoria Falls The Victoria Falls is in its 150 millionth fantastic year! Truly awe-inspiring experience – the sight, the sound, the smell, the humbling feeling that this may indeed be nature’s supreme masterpiece. Nothing prepares one for your first sight of it. This tour does not include a guided tour of the falls, but you have unlimited access to the falls from the hotel – a few hundred metres easy walk. You can also book an optional guided tour, where you will be accompanied by a qualified guide who will give a brief history of the area as well as detailing the flora, fauna, bird and wildlife

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5-Day Kenya Big Five Safari

This is truly that iconic Kenya big five safari for those who just want to experience deep Africa in luxury! Safaris are in Lake Nakuru and Masai Mara Game Reserve! Day 1      Nairobi On arriving at Jomo Kenyatta International airport, our representative will meet you and transfer you to your hotel.  Overnight at the hotel where you are booked on bed and breakfast. Sarova Panafric Hotel  http://www.sarovahotels.com/panafric-nairobi/gallery.html   Day 2     Nairobi – Lake Nakuru National Park After a hearty breakfast, we depart to Lake Nakuru National Park. We arrive at the Sarova Lion Hill Lodge for lunch then depart on an afternoon safari. The scenic 188 square kilometres Lake Nakuru game park is home to the black and white rhino, lion, cape buffalo, waterbuck, reticulated giraffe, hartebeest among many others. When the water levels in the lake are low, the now alkaline lake is famous for the thousands of greater and lesser flamingos. The park has the largest euphorbia forest in Africa. Dinner and overnight. Overnight Sarova Lion Hill Game Lodge http://www.sarovahotels.com/lionhill-nakuru/gallery.html   Day 3      Lake Nakuru National Park – Masai Mara Game Reserve Enjoy an early breakfast. Then travel to the Masai Mara National Reserve arriving at our camp for lunch. Depart on an afternoon safari in search of the wildlife species this game reserve is famous for. These also include the lion, Cape buffalo, the savannah elephant, black rhino and the elusive leopard, impalas, Masai giraffes, waterbucks, warthogs, Thompson & grant’s gazelles, topis, the resident wildebeests among many others. Enjoy dinner and overnight. Ashnil Mara Camp   Day 4      Masai Mara Game Reserve OPTIONAL ACTIVITY: Balloon Safari over the Masai Mara plains – US$ 420 Per Person or visit a traditional Masai Village (at an extra cost – US$ 30 per person). After an early morning

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